A captain contacts the members of the team to confirm a seasonal court with a day and time for the coming season. Each group from the prior year has the opportunity to keep the same day, time and court. A captain also asks each member whether he will be sending his membership check to that captain or another group’s captain. The captain emails Indoor Tennis Coordinator (firstname.lastname@example.org) with the decision of the team showing who will be playing and if they will be sending a membership check.
After Indoor Tennis Coordinator gets the final dates from the college as to what dates are not available, he will send a spreadsheet to each captain who is then responsible to fill in all the information requested on it: start date, dates omitted by the group when the college has tennis, end date, total number of sessions, cost per session (from Dates, Hours & Costs), total cost for the season, names of each team member, and cost for each team member. A seasonal commitment requires a group to play an average of at least 90 minutes a session for the maximum # of the weekly sessions available for the entire season.
The captain returns the completed spreadsheet to Indoor Tennis Coordinator by email for his review. (email@example.com)
Once the spreadsheet is approved, the captain communicates with the group the total cost for the season and the cost for each team member. Each team member is to provide the captain a check made out to GETA for their individual cost AND a separate check for their Indoor Membership Fee (unless the player is paying another captain the Indoor Membership).
Indoor Tennis Coordinator will inform the Captain when the checks are due.
Please tell your team members not to combine their costs from multiple groups or from other family members into one check.
We may have over 100 players, some who play in multiple groups and some with spouses who play; following this process is the simplest way to confirm payments for your group and maximize funds for the college.
Once the captain has collected all the checks from their members, the captains are to put the checks in one envelope with a note: “For group day _____________ and time _______.” Mail them to:
PO Box 147
Big Flats, NY 14814
When the captain mails in their payment, the captain will also send Indoor Tennis Coordinator an email to firstname.lastname@example.org that reads “the check is in the mail”.