Indoor Tennis – Captains’ Responsibilities

How to Book a Seasonal Court for EXISTING Teams (How to for NEW Teams is below)

A captain contacts the members of the team to confirm a seasonal court with a day and time for the coming season. Each group from the prior year has the opportunity to keep the same day, time and court. A captain also asks each member whether he will be sending his membership check to that captain or another group’s captain.  The captain emails John Renz (you can click the link to the left) with the decision of the team showing who will be playing and if they will be sending a membership check.

After John gets the final dates from the college as to what dates are not available, John will send a spreadsheet to each captain who is then responsible to fill in all the information requested on it: start date, dates omitted by the group when the college has tennis, end date, total number of sessions, cost per session (from Dates, Hours & Costs), total cost for the season, names of each team member, and cost for each team member. A seasonal commitment requires a group play an average of at least 90 minutes a session for the maximum # of sessions available for that day of the week.

The captain returns the completed spreadsheet to John by email for his review. (Yes, people do make errors… John included!)

Once the spreadsheet is approved, the captain communicates with the group the total cost for the season and the cost for each team member.  Each team member is to provide the captain a check made out to GETA for their individual cost AND a separate check for their Indoor Membership Fee (unless the player is paying another captain the Indoor Membership).

John will inform the Captain when the checks are due. 

Please tell your team members not to combine their costs from multiple groups or from other family members into one check. 

We may have over 100 players, some who play in multiple groups and some with spouses who play; following this process is the simplest way to confirm payments for your group and maximize funds for the college.

Once the captain has collected all the checks from their members, the captains are to put the checks in one envelope with a note: “For group day ____ and time ____.”   Mail them to:

John Renz

39 Sunnyside Drive

Elmira, NY 14905

When the captain mails in their payment, the captain will send John Renz an email that reads “the check is in the mail.

How to Book a Seasonal Court for NEW Teams

Review the Dates, Hours & Costs page and Captains’ Courts page on the web site under Indoor Tennis.

Based on your review, email John Renz and state the day of the week and the time you are interested in playing, singles or doubles, how many courts, and the length of time (typically 1.5 hours but can be more or less in half-hour increments). Include your phone number.

Once John approves your request, he will send you a spreadsheet and you will then complete steps 2 – 5 listed above.