Indoor Tennis – Captains’ Responsibilities

From the 2026–27 season, seasonal court time is offered, answered and organized on the GETA website rather than by spreadsheet. A captain does four things. None of them takes long, and the site tells you at each step what is still outstanding. There is a step-by-step guide with screenshots (PDF) if you would like to see each screen first.

Every group from last season has first refusal on its day, time and court. You will get an email offering your slot with a link to Your Court Time. The page shows the court fee for the slot — sessions × the court rate × courts, for court time only — and you can:

• Accept — the slot is yours for the season, at the same length or a longer one if the court is free next to you (the fee for each length is shown). The moment you accept, the court fee is set and emailed to you with where to send the check;
• Decline — the slot goes back into the pool;
• Ask to switch — keep your slot for now and tell us what would suit you better. Switching opens once every returning captain has answered, so nobody’s court time is taken while they are still deciding.

Please answer by the date in the email. Your court time is held for you until then.

Once your slot is confirmed, go to Manage Your Group and list your regular players — the people who make up the group for the season; anyone who joins partway through the winter goes on when they join. Name and email is all the site needs. Occasional subs do not need to be on the list, but anyone who steps onto the court must have signed GETA’s liability waiver — a sub who has not can do it in a minute by creating a free GETA account on the Membership Levels page.

Every person on the list needs three things, and the site shows you who has which:

1. A GETA membership — $20 a year (family $30, youth $10). Each player pays this themselves. It is their membership of the club, not court time, and indoor cannot be bought without it.
2. An indoor membership — $150 individual, $250 family, $100 youth. This is the court-time part, and the one you can cover for your group if you choose to (see step 3).
3. A signed liability waiver. Every player, no exceptions. The domes are unstaffed, so the waiver on file is the only record GETA holds. It is signed on the site as part of checkout.

When you click Send invitations, each player gets an email with a link to confirm they are playing, sign the waiver, and take care of their memberships. A player who has done it all shows a check mark against every item. You do not need to chase anyone by hand — but a glance at the page tells you who to nudge.

You choose once, for the group:

• You collect the fees and send them to GETA. The site gives you a group code. Each player enters it at checkout and pays nothing there; afterward GETA emails you one bill, itemized by player, for the memberships actually taken — a player who already had one, or who was listed first by another captain, is never on your bill. Pay it however suits your group: one check of your own with a note of whose memberships it covers, or your players’ own checks made out to GETA and mailed in together. Let your players know which you prefer. The code still puts everyone through checkout, which is where the waiver is signed. Choosing this is your agreement to that bill.
• Each player pays GETA directly. The invitation sends them to checkout, where they pay by card or choose to mail a check. Nothing more for you to do.

Either way the GETA membership ($20) is always paid by the player. It is theirs, not the group’s.

The court fee comes first. When you accept your slot you get an email with the fee (sessions × the court rate × courts), the arithmetic, and where to send it. It covers court time only. It is your group’s money: as captain you are the person GETA looks to for collecting it from your players and getting it to us, as one check from you or individual checks from the people playing, whichever suits your group. Checks are made out to GETA and sent to:

GETA
PO Box 147
Big Flats, NY 14814

Please write your slot on the memo line of every check — for example Tuesdays 6:30, court 3 — so we can match them up, and email the Coordinator when they are in the mail.

The membership bill comes later. Once your players have chosen their indoor memberships, GETA emails you a second bill for any you are covering, itemized by player — never for a player who already had a membership or who another captain listed first. You can watch it build under What you owe on Manage Your Group. Pay it the same way as the court fee: one check from you noting whose memberships it covers, or your players’ own checks sent in together. A group’s players should not combine their own GETA memberships into either check.

Court time is not paid for online. Mixers are; see Mixers.

• A player joins your group partway through? Add them on Manage Your Group and send their invitation. The group code grows to fit.
• Somebody leaves? Remove them. They keep whatever they have bought.
• The College adds a closed date? Your session count and court fee move with it, and we tell you; if you have already paid, we sort out the difference with you rather than silently.

Review Dates, Hours & Costs and Open Court Time, then email the Indoor Tennis Coordinator with the day of the week and time you would like, singles or doubles, how many courts, and the length (typically 90 minutes; anything in half-hour steps). Include your phone number. Once your slot is confirmed you become its captain and steps 2 – 4 above apply.

The Indoor Tennis Coordinator is Gregory Parfianowicz, getatennis4all@gmail.com.